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2. General Reporting
1) Print Paths
2) Print Selection Criteria
3) Report Output media
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2.1 Print Paths
Having opened a data window for the area to be reported, use menu options File|Print Preview or File|Print.
Alternatively, right mouse click on a window and select the 'Print' option to open the print dialog for the functional area.
Whichever method is used a 'Print Selection Criteria' dialog is opened ready for range or reporting set specification and report selection.
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2.2 Print Selection Criteria
Leave the selection criteria blank to report all items, or complete 'From / To' range(s) to filter out unwanted data.
Further refine the selected data by selecting a Reporting Set. The table(s) upon which the Report Set extracts data is shown to the right of the Reporting Set attribute.
Whatever selection criteria are established, these 'selection criteria' are in addition to any filter criteria already set on the window used to call up the print facility.
Finally, select the report to be produce from the list provided.
Any entered selection criteria are shown at the head of the report.
For Print Preview, clicking Preview opens the report on screen.
Click Print to open the Report Output selection window, or double click a report name in the selection list.
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2.3 Report Output media
First, select the type of output required, either:-
- Print report
- Print list from table
- Preview
- Text file
- Print Image File
- Export Table
- HTML File
Print Report - against 'Options' select the printer to use and click 'Print' to produce hardcopy output. If 'PDF printer' software is installed a second dialog will open to select the software or hardware device. Or, select 'Options' - 'Other Printers' to show the software/hardware devices available. The report layout used is the standard VFP report from Acceptum.
Print list from table - instead of using the Acceptum formatted report users can produce unformatted output by selecting this output type, either to a software or hardware device.
Preview - select this option to review the Acceptum formatted report on the screen. Users can then print from within the Preview window or return to this dialog window to print out the report. Click 'Preview' to open the report preview window.
Text file - select this option to produce a '.txt' output file. First complete the 'Filename' section with the folder and file name to be used. Click  to locate a file via the standard 'Open File' dialog window. Output is not created until 'Create' is clicked (same position as the Print button).
Note: output attributes may get truncated, depending on the amount of white space in the original formatted report.
Print-image file - against 'Options' select the printer to use and then set the 'Filename' to the folder and path to be used. The output is a document in print image format that can be sent directly to the selected printer at a later date.
Export table - use this option to create an Excel spreadsheet based on the report. Complete the 'Filename' option before clicking 'Create'.
Note: long text 'Memo' attributes are not carried across to the Excel spreadsheet.
HTML file - select this option to produce a '.html' output file. First complete the 'Filename' section with the folder and file name to be used. Click to locate a file via the standard 'Open File' dialog window. Output is not created until 'Create' is clicked (same position as the Print button).
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