logo AcceptumERP Small Business Management Software

Accounting & Finance Purchasing Finance & Mngt Reporting Sales Processing Job Costing Products & Manufacturing Time Recording Marketing Contact Management General Features Systems Business Management Score Cards

Acceptumdesktop business management and accounts software solution

The software features are:

business software system solution

Sales Processing

  • Sales Order Processing - Quotes, Confirmations, Delivery Notes, Invoicing, Credit Notes
  • either; Dual Product Pricing - GBP/Euros with 5 quantity break points
  • or; Price List by Multi-currency Pricing with 5 quantity break points
  • Email Quotes, Confirmations, Invoices, Credit Notes
  • Printed Sales invoice layout modifiable by users - set the layout YOU want
  • Pick Lists and warehouse picking facility
  • Printed product labels for warehouse/picking staff
  • Time Logs with Customer Billing - multiple internal/external rates per employee
  • Open Sales Order view to aid tracking
  • Sale or Return products held by Customers
  • Product and Customer finder screens for easy entry
  • Printed address labels
  • Address specific delivery instructions for drivers etc.
  • XML import supporting web shops, web orders and web contact pages
  • Sales Order document copy for quick data entry
  • Links to external supporting documents within each Sales Document
  • Job Costing with conversion to a Budget for Financial Reporting comparison
  • User defined Views, Filters, Sorts with flexible column ordering to aid analysis

Purchasing

  • Purchase Order Processing with Goods Receipting
  • Email Purchase Orders
  • Printed Purchase Order layout modifiable by users - set the layout YOU want
  • 3 Way matching - Purchase Order/Goods Receipt/Supplier Invoice
  • Automatic Purchase Order creation based upon stock levels and sales
  • Product defined preferred supplier, last price, re-order quantity and re-order point buffer stock quantity
  • Open Purchase Order view to aid tracking
  • Purchase Order copy for quick input
  • Supplier Invoice entry
  • Supplier Invoice copy for quick data entry
  • Links to external supporting documents within each Purchase Order
  • User defined Views, Filters, Sorts with flexible column ordering to aid analysis





Products and Manufacturing (Stock Control)

  • Moving Average Product Pricing
  • Product Moving Average analysis
  • Bill of Materials with labour per operation for assembled products
  • Employee Time Logs with multiple internal rates per employee
  • Automated Production Order creation based on stock levels and sales with standard batch quantity
  • Product Assembly for sub-assemblies and finished products
  • Product Movements and Stock Write-offs
  • Product finder screen for easy selection
  • Stock Control via Ledger movements/entries giving location, quantity and value
  • Job Costing for one-off assemblies, conversion to a Budget for Financial Reporting comparison
  • Sale or Return products - as receiver/retailer or as distributor
  • Available Products View with Product Location codes
  • Product Availability by Date showing stock movements in and out
  • EAN 13 digit barcode
  • User defined Views, Filters, Sorts with flexible column ordering to aid analysis
  • Printed product labels for warehouse/picking staff


Accounting and Finance

  • Multi-company and financial years in unified ledger (no extra charge)
  • Natural accounts names (upto 30 chars.) - no more codes to remember!
  • Multi-currency with daily exchange rates and Currency Revaluation (no extra charge)
  • unified ledger combining General, Payable, Receivable and Stock
  • General Ledger allocated over Account and 3 Analysis codes (Cost Centres, etc.)
  • Associated journal lines given same journal number, easier to see off-setting entries
  • Recurring entries and journal reversals
  • Full drill-down and around to underlying journals and source documents
  • Extensive filters, sorts, totalling and column re-ordering capabilities to view exactly the data required
  • Posting date restrictions to ensure no postings to prior periods/years
  • Full edit of posted journals, or locked to edit only text attributes
  • Full Audit Trail
  • Bank Reconciliations with sundry item entry (fees, interest, etc.)
  • Transaction Open Item Clearing (Dr/Cr offset) on Balance Sheet accounts
  • Cash Flow Forecasts with 'Days to Pay' setting
  • Fixed Assets with Depreciation and forecast depreciation
  • Flexible Year-end processing that can be repeated as many times as necessary
  • Accounts Receivable - Credit Control, Statements, Reminder/Collection Letters, ageing analysis and Aged Debt Reports; - print or email
  • Printed Statement/Reminder Letter layouts modifiable by users - set the layout YOU want
  • Accounts Payable - Invoices, Remittance Advices with printed cheques, Bankline BacsTel-IP payment file, ageing analysis over 5 bands, individual supplier payment, bulk supplier payment - print/email, payment blocks
  • Printed Remittance Advice layouts modifiable by users - set the layout YOU want
  • Multiply Budget Versions (Main, Revised, Actuals + Budget, etc.) with Budget Phasing/Weighting
  • VAT Returns 100/101 submissions - standard or Cash Accounting Basis; ECSL XML file
  • Memo accounts for - head counts, vehicle counts, sq ft usage, petrol/gas/electricity usage, etc.

Financial & Management Reporting

  • User defined Financial/Management Reports with Budget/Prior Year/Prior Period comparatives
  • Full management reporting drill-down and drill-around
  • Multiply Budget Versions (Main, Revised, Actuals + Budget, etc.) with Budget Phasing/Weighting
  • Report actuals with Prior Year/Period actual comparatives
  • Report actuals with Budget comparatives
  • Forecasts can be incorporated into Management Reports for 'Forecasted Actuals'
  • Cash Flow Forecasts with 'Days to Pay' setting
  • Extensive reporting and drill down capabilities - 6 TB formats
  • Business Intelligence Score Card via user defined SQL Query statements
  • Score Card allows for easy setting and tracking of all Key Performance Indicators
  • Financial consolidations
  • Record company meetings and notices - board, AGM, etc.
  • User defined Views, Filters, Sorts with flexible column ordering to aid analysis
  • Incorporate graphs and charts within your HTML reports




Marketing Contact Management

  • Contact Management for marketing campaigns, etc. - personalised or generic
  • Status assigments to campaigns activities, sub-activities and individual contacts
  • Statistical review of campaigns and activities by assigned status
  • Mailings with embedded SQL's for current stock levels/prices, promotional products, etc.
  • Contact Address Import/Export to MS OutLook
  • Printed address labels for contacts/customers/suppliers
  • Record notes about communications with all contacts/customers/suppliers
  • MS Word MailMerge letters with contacts/customers/suppliers addresses
  • Email standard or PDF/HTML messages to contacts/customers/suppliers
  • SMS emails via service provider to contacts/customers/suppliers
  • Instant access to customer Sales Ledger and Sales Order documents
  • Instant access to supplier Purchase Ledger and Purchase Order documents
  • Assign Industry, Usage and Source catagories to contacts
  • Easy review of all activity with an individual contact
  • User defined Views, Filters, Sorts with flexible column ordering to aid analysis
  • Easily add contacts/customers/etc. for mailings using UK map postcode selector


General Features

  • Data graphs and charts available from all areas
  • Note facility per document on main functional areas for inter-departmental communications
  • Multi-user with password protected access
  • User access permissions on each company and menu option
  • Links to external supporting documents within each main document
  • Reporting sets expand the normal From/To range selection capabilities giving consistent reporting
  • Reports use plain A4, no special stationery required
  • 280+ modifiable standard reports and labels
  • New reports can be easily created by users, using existing reports as templates
  • User defined SQL Querys with Report Writer for adhoc reports/data extractions
  • Full Audit Trail of new/changed/deleted records
  • Calculator
  • Navigate with Menus, Toolbars, Function Keys, Alt Keys
  • Quick pin of commonly used menu options into User Tool Bar
  • User defined Views, Filters, Sorts with flexible column ordering to aid analysis
  • Quick Filter data with =, <>, <, <=, >, >=, Contains criteria
  • F1 Help system and full user guide
  • Overview flowcharts with direct links to menu options

Systems

  • 2 way COM facility for linking with other applications.
  • COM facility offering additional reporting - HTML, VBScript, etc.
  • ODBC link for external reporting - MS Excel, Crystal Reports, etc.
  • Data Imports from CSV, XML, Excel, Lotus 1-2-3, Outlook Email (web shops), ODBC sources
  • Data Exports to XML, Excel, Pivot Tables, CSV files, MS Word MailMerge
  • 2 way FTP data updates/queries to support dynamic E-Commerce web order processing and fulfilment via XML
  • Data grids copied to Clipboard for adhoc reports and data extractions via Excel, etc.
  • Full backup, archiving and restore facilities
  • Multi-database version available for accountants/organisations with disparate companies
  • System Development Framework for system customisation to your exact requirements
  • Accessible via Remote Desktop Connection (RDC) for remote working.






Time Recording

  • Employee time recording against Production Orders, Jobs, Overhead categories
  • Employees with multiple internal and external charge rates
  • Transfer of time log entries to Customer Billing - multiple summation levels
  • Transfer of time log entries to Production Orders
  • Costing and recovery of employee time at internal charge rates
  • Weekly timesheet entry format
  • Classification of time log entries into activity/service categories
  • XML import supporting web entry by remote workers
  • User defined Views, Filters, Sorts with flexible column ordering to aid analysis









Business Management Score Cards

  • Use the Score Card to monitor your business Key Performance Indicators
  • User defined SQL Querys are basis for Score Card KPI's
  • Each KPI carries a managers notes explaining the latest result
  • Results from 1 Query can be mathmatically linked into other Query results
  • Define as many SQL Querys as required to get all your KPI's
  • Compare Actuals to Prior Periods/Years, Budgets and Forecasts
  • Combine SQL Querys with Report Writer for adhoc reports/data extractions
  • User defined Views, Filters, Sorts for added flexibility and to aid analysis
  • Find out who your largest customers?
  • Are they your most profitable customers?
  • Who are your largest suppliers?
  • Which are your biggest selling products?
  • Are they the most profitable products?
  • Discover if the 80/20 rule applies to your business?






Quoting Gary Simon at FSN    ... the unified ledger approach helps to simplify transaction processing whilst simultaneously opening up the possibility of more sophisticated analysis ...

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